Achieving sales success is always exciting for online businesses, but it’s much more than an achievement. It’s a chance to grow and improve your brand based on how and what your customers buy.
Enter the immensely useful ability to export orders in WooCommerce. If you take your livelihood seriously, the importance of having a record of your online sales and transactions is self-explanatory.
That said, new businesses are popping up on WooCommerce all the time. If you’re one of them, it’s worth getting a lowdown on how exporting orders works and why it matters. Let’s do that, then.
What It Means To Export Orders
Every time someone purchases from your store, it should store the data of that transaction. Being able to download this data from WooCommerce is what it means to export woocommerce products or orders.
Normally, you can export woocommerce orders in CSV or XML formats. But it’s also possible to do so in Excel format if you’re working with spreadsheets. These files contain important transaction data like what is being ordered, who is ordering it, order status, date and time, checkout details, and more.
Why It Matters
At its core, exporting orders gives you the details of all the online transactions that have taken place during business hours. This provides an easy-to-maintain record that proves useful for bookkeeping and reporting your finances. But not everything is as formal as this. There are actual benefits to be had here.
Being able to export orders in WooCommerce basically provides a complete track record of customer behaviour and purchase histories. When used correctly, this treasure trove of information can help you:
- Track conversions and product sales
- Analyse consumer preferences
- Manage your inventory
- Revise marketing strategies
Plus, it’s not just products and product categories that you can export. Anything from tags to coupons and high-quality images is fair game. You can even export positive or useful user reviews without having to solicit new organic responses all the time.
So, it’s not all accounting and financial compliance.
How To Export Orders In WooCommerce
Method 1: Through WooCommerce itself
Depending on the file format of the exported data, you can export orders in WooCommerce directly. Here’s how to do that if you’re interested in CSV downloads.
- Through your WordPress admin panel, navigate to WooCommerce > Reports.
- You’ll now see a dashboard detailing transaction reports grouped under “Orders” and “Customers”.
- To export any data, pinpoint the sales that took place by date, product, or category under “Orders” in a given time window.
- Click on Export CSV and download the CSV file.
For XML files, the procedure is slightly different, as follows.
- Head over to Tools through your WordPress dashboard.
- Click Exports and then select Orders from the radio menu.
- Click on Download Export file to save it in XML format.
Either way, it’s fairly simple to gather sales data through native WooCommerce functionalities. But while you can access these spreadsheets and make the desired edits, this is a fairly basic process. Plus, it doesn’t let you control the data included in XML downloads. So, how can you enjoy more advanced exporting? Let’s discuss.
Method 2: Using a plugin
Exporting data doesn’t have to be restricted to a few simple orders at a time. With specialized plugins, online businesses can export orders in WooCommerce in a more versatile way, complete with batch exporting, editing, more file formats, superior compatibility, and support features.
One such tool is Product Import Export, and you can use it to do so much more than export WooCommerce orders in CSV or XML. It allows you to
- Migrate products, tags, flattering reviews, categories, and more
- Use TSV and Excel files to download data
- Schedule your product exports
- Update your inventory
- Export to Google Spreadsheets
- Export data in different languages, and
- Perform bulk edits
Aside from these and many other capabilities, it’s compatible with other useful WooCommerce tools, like All-In-One SEO, WooCommerce Additional Variation Images, WordPress Multilingual (WPML), and others.
But enough about that. We’re here to discuss how to export WooCommerce data, and here’s how you can do that with this plugin.
- Install and activate Product Import Export by WebToffee in WooCommerce.
- Navigate to the plugin in your WordPress admin panel, and click on Export.
- Set the type of post that you need to export. These can be products, tags, categories, or reviews.
- Select one of the following export methods.
- Quick export (for basic fields)
- Pre-saved template (create export specifications with a ready-made file)
- Advanced options (Let’s you tinker a little more with what your exported orders in WooCommerce look like)
- Filter the export data by categories, tags, or other criteria, then sort in ascending or descending order.
- Filter the data that is to be exported, including the number and order of items to export, timeframe, product details, ratings, or sorting details.
- If necessary, you can review or edit the order of the names listed in the export columns.
- Set up “Advanced” export options such as scheduling or FTP exports.
- To export multiple files, select “Export in batches of” and specify the number of exported items.
- In “Export file format”, specify whether you want to export WooCommerce orders in CSV, XML, TSV, or Excel file formats.
Finish exporting orders in WooCommerce by clicking on Export.
As far as formalities go, exporting WooCommerce products and other items is as simple as it can be transformative. Aside from a financially sound step, it can help online stores keep their most valuable assets in order and even gather insights about what their buyers want and how they can improve their business. So, learn to make the most of it.